How to use Gmail’s new “Add to Calendar” button

Google has introduced an exciting new feature in Gmail: the “Add to Calendar” button, powered by its innovative Gemini AI. This enhancement promises to revolutionize how users manage events directly from their inboxes, making scheduling as easy as a single click.

Imagine this scenario: you’re sifting through your emails, and suddenly you spot an invitation to a meeting or a reminder about an upcoming event. Traditionally, you’d have to manually copy the details, switch over to your calendar app, and painstakingly enter everything. Not anymore!

With the new “Add to Calendar” button, Gmail takes the hassle out of this process.

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How the “Add to Calendar” button works

Thanks to the advanced capabilities of Gemini AI, Gmail can now automatically detect calendar-related content within your emails. When it identifies such information, it presents you with a convenient “Add to calendar” button right in the email interface.

With just a click, you can add events directly to your Google Calendar without leaving your inbox. This seamless integration not only saves time but also reduces the chances of missing important appointments.

Once you click the button, a side panel opens in Gmail confirming that the event has been successfully added to your calendar. It’s as simple as that! However, keep in mind that this feature is designed for standalone events; if your email already contains extracted events—like restaurant reservations or flight itineraries—the button won’t appear.

Availability and accessibility

As of March 10, 2025, this feature is rolling out for Google Workspace customers, particularly those on Business and Enterprise tiers. Educational institutions and premium users are also included in this exciting update. However, for now, it’s available only in English and on the web version of Gmail.

Admin Control

For those managing Google Workspace accounts, enabling this feature is straightforward. Admins can activate smart features and personalization through the Workspace Admin console, ensuring that their teams can benefit from this productivity booster.

Enhanced Productivity

This new feature is part of a broader initiative by Google to integrate AI capabilities across its applications. Back in June 2024, Google introduced several enhancements to Gmail that utilized Gemini AI for writing assistance and email summarization. The “Add to Calendar” button is yet another testament to Google’s commitment to making our digital lives easier.

Why this matters

In today’s world where time is often at a premium, tools that enhance productivity are invaluable. The ability to add calendar events directly from emails not only saves time but also minimizes errors associated with manual entry. Whether you’re a busy professional juggling meetings or a student keeping track of classes and deadlines, this feature can significantly streamline your scheduling process.

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